Capital Outlay funds are an essential resource for public infrastructure improvements across New Mexico. However, they also come with strict timelines, statutory requirements, and multiple layers of oversight. NMGA provides comprehensive support to ensure you meet your obligations and maximize the impact of your awards.
Our Capital Outlay services include:

• Award Activation & Onboarding Support
  • Assistance with appropriation questionnaires, bond certification requirements, project readiness documentation, and coordination with the Department of Finance and Administration (DFA), NM Environment Department (NMED), or NM Department of Transportation (NMDOT).
• Project Management & Timeline Monitoring
  • Development of internal timelines and milestone tracking to ensure timely fund utilization and project completion.
• Budget & Procurement Compliance
  • Guidance on allowable expenditures, scope of work management, and compliance with state procurement and anti-donation laws.
• Notices of Obligation & Request for Reimbursement Assistance
  • Support with obtaining Notices of Obligation (NOO's) and processing reimbursement requests via PARS while establishing and maintaining internal records and tracking for reporting to management.
• Change Order & Scope Management
  • Assistance in navigating changes in project scope, delays, or contractor issues, with guidance on necessary approvals and communications with oversight agencies.
• Audit Preparation & Recordkeeping
  
  • Help establishing and maintaining compliant documentation systems, including physical and digital records for future audits or monitoring visits.